The reason for creating this folder is to have quick access to all of your mail from any folder and also from any specific date. The following section will step you through the process of creating your Outlook Search folder, and how to make sure it searches through all of your mail. An Outlook Search Folder will gather up the things you need to find in one location, so your searches are quicker and your workflow is simpler. Archiving makes it harder to find and manage your mail store.The solution? Create an Outlook Search Folder, one that will search through all of your mail in one simple step. There’s no need anymore to move older messages to improve Outlook’s performance. However, as we’ve already said, AutoArchive is not necessary or even a good idea with modern Outlook.

Right-click on the Inbox folder choose Properties then AutoArchive.Ĭhoose from auto-archiving according to the default settings from AutoArchive or custom settings for that Inbox. To be clear, the old AutoArchive is still in Outlook 365/2019 but it’s hiding away. That makes for an an elegant pair of keyboard shortcuts for managing emails:ĭelete – move to Deleted Items AutoArchive lives! A message in the reading pane can be moved to the Archive folder by pressing Backspace. It’s no different to using the Move button and choosing Archive from the pull-down list (if you’ve done that before).īecause it’s just a simple Move command, you can add things to the Archive folder using other Outlook features: That’s it! Nothing more or less than that. Selecting message and clicking the Archive button moves the message to the designated Archive folder. Sync – the Archive folder can be synchronized (or not) with other devices and cloud storage. Searchable – it can be searched either separately or as part of an ‘Current Mailbox’ or wider search. In other words, Archive is nothing special. Unlike the old Archive which saved messages separately. This new style Archive folder is part of your mailbox and saved in the PST/OST file. It’s a default folder (which can’t be changed) for Office 365 hosted,, and Exchange accounts.įor other accounts (POP3, IMAP) you can make an Archive folder (with any name) or use an existing folder instead. The Archive button in Outlook 2016/2019 and Outlook 365 is a very different thing than previous versions.Īrchive is just another folder among many in the same Outlook mailbox and data store.

How to show archive folder in outlook